The franking machine is becoming a sought-after machine in the corporate world especially for those that see the value of franked mail. There are many franking machines in the market today. It can be a bit overwhelming if you are looking for a machine especially if you are not familiar with its features and functionalities.
Before we delve into the specifics of the best franking machines today, here are a few things newbies must remember.
Things to consider when looking for a franking machine
First, you want to set a specific price range for the machine you are willing to buy. They cost anywhere from £1,000 to £20,000 and above. The price depends on the volume it can handle as well as the features.
Next, let’s discuss how much mails you send each day. If you send 5-100, you belong in the small volume category. 101-500 letters per day is in the mid volume category and anywhere beyond that, you need a large volume device.
There are many brands available but the best four in the UK and in the world are Pitney Bowes, Frama, FP and Neopost.
You also need to figure out what features your machine should have. A basic machine will weigh and frank the letter. Some advanced machines have sealers, custom logo and message functionalities, print in colour, etc.
Find a supplier in your area so that you can easily have support when you need it. All machines eventually break down so you must be prepared for it. A wise thing to do is to get a good maintenance and repairs contract.
Another thing to look for is their accreditation by Royal Mail. Royal Mail will only accept and give you a discount on your franked mail if you get your device from an accredited supplier or manufacturer.
Now that that’s out of the way, let’s discuss the options that you have when it comes to acquiring a franking system.
This is the quickest and simplest option. You just go to the supplier, select a model and pay the purchase price plus VAT. You may also be charged for delivery and installation. The good thing about this is you get a warranty and you can expect your machine to be in good working condition for a long time.
For tax purposes, you can also get a deduction on your purchase price.
Lease is the most preferred option of most businesses. For a lease, the price is much higher than buying brand new in the long run but it has its merits. You don’t have to dip into your capital to buy a machine. You also preserve your credit lines. You only pay a fixed amount monthly.
Leasing requires a bit of paper work. You need to submit a lot of documents but if you are only getting a low volume model, you will most likely be awarded the lease contract. You will also have to go through some background checks but after that, you can have your machine delivered to your office.
For tax purposes, you can also deduct the monthly lease amount from your tax for as long as your contract is in effect.
Renting is also a good option if you only need the machine for a short time. It is also more expensive in the long run but you only pay a small amount monthly.
Pitney Bowes offers their basic machines for rent. You can get the DM50 or DM55 for around £20 per month. You can try the system for 30 days for free and then you can decide if you will continue to rent the machine or not.
Neopost offers their award-winning franking systems for rent or lease. You can get the AutoStamp2 on a free trial basis for 30 days. After that, you can rent or lease it.
Frama and FP
Frama and FP do not advertise their prices in their websites but they have approved suppliers. You can get a price quote from them. They have all the models for rent, lease or purchase.
Mailcoms is another accredited supplier of franking machines. They have a wide range of brands and models to choose from. They don’t advertise their prices but customers can easily request for a quote. Mailcoms gives one of the lowest purchase prices in the market. They also offer services and consumables such as ink and labels. They also offer free services such as Royal Mail updates. They also don’t charge exorbitant top up fees.
Used Franking Machine Deals
Pitney Bowes, FP, Frama and Neopost also offer amazing offers on their used equipment starting at £495 for an entry level model. For mid volume franking machines from Neopost that are capable of franking 70 letters per minute, you can find them priced around £795. If you get them brand new, they cost around £3,000. Used machines are supplied with a 5-year comprehensive warranty. It also includes one year free servicing that is already included in the price.
For high volume Neopost machines with speeds of 160 letters per minute, they cost around £1,800. This type also includes an automatic adjustment feature. A brand new model costs £11,000 so you can really see the difference. This kind also comes with a 5-year warranty as well as a maintenance contract which is good for 12 months.
Benefits of Franking
The number one reason for getting a franking system is the postage discounts from Royal Mail. Aside from that, you eliminate the possibility of being overcharged for affixing too many stamps to your letters.
You also save time because these devices are high speed. You also don’t waste time and money going back and forth to the post office. You also drastically reduce the possibility of staff pilfering into your office stamp supplies. You can also keep track of your expenditures with the accounting report feature. You can get comprehensive reports online or you can export and print them for further review.